BUSINESS TOOLS
Business calculators for Poland
Plan hiring and tax with 2026 figures from the official business portal: what an employee takes home, what they cost you, and whether you need to register for VAT.
Estimates for planning, based on the figures shown with each source. They are not tax or legal advice and do not replace your accountant or payroll office.
Salary and employer cost calculator
For an employment contract (umowa o pracę) in 2026. Start from the gross salary, the take-home pay you want to offer, or your total monthly budget.
I know the...
Gross salary
4806,00 PLN
Employee takes home
3605,85 PLN
Total cost to employer
5790,28 PLN
Take-home 62.3%ZUS and health contributions 34.8%Income tax advance 2.9%
Deducted from the employee
- Pension 9.76%
- 469,07 PLN
- Disability 1.5%
- 72,09 PLN
- Sickness 2.45%
- 117,75 PLN
- Health 9%
- 373,24 PLN
- Income tax advance (12%)
- 168,00 PLN
- Net pay
- 3605,85 PLN
Paid on top by the employer
- Pension 9.76%
- 469,07 PLN
- Disability 6.5%
- 312,39 PLN
- Accident 1.67%
- 80,26 PLN
- Labour Fund 2.45%
- 117,75 PLN
- FGŚP 0.1%
- 4,81 PLN
- Employer contributions
- 984,28 PLN
Source: Biznes.gov.pl — Ile kosztuje zatrudnienie pracownika na umowę o pracę , checked 2026-11-06. Monthly estimate at the 12% tax band. Not included: the 32% band above 120,000 PLN a year, the annual pension/disability cap (282 600 PLN), PPK, the under-26 relief and exemptions for specific groups. Your payroll office has the final figure.
VAT exemption limit checker
Small businesses based in Poland can skip VAT registration while their sales stay within 240 000,00 PLN a year (raised from 200 000,00 PLN on 1 January 2026). Check where you stand.
When did the business start?
Your exemption limit
240 000,00 PLN
Room left
90 000,00 PLN
62.5% of the limit used
Within the limit: you can use the subjective VAT exemption. You can still choose to register voluntarily, for example to deduct VAT on large purchases.
Activities that can never use the exemption
- Legal services
- Advisory services (except agricultural advice)
- Jewellery services, precious metals and goods in Annex 12 to the VAT Act
- Debt collection, including factoring
- Most excise goods, new means of transport, building land and some buildings
- Distance (online) sales of cosmetics, electronics, household appliances and machinery
- Wholesale and retail sale of car and motorcycle parts
Source: Biznes.gov.pl — Kto musi płacić VAT , checked 2026-11-06. The limit applies to businesses based in Poland; firms based elsewhere in the EU use the separate SME scheme.
Source: Biznes.gov.pl — Zarejestruj się jako podatnik VAT (VAT-R) , checked 2026-11-06.